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Supply
Chain
Resume
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Supply Chain
Procurement clerks organize requests for
materials, they prepare purchase orders, keep track of purchases and
supplies on data sheets, and answer any questions about orders. Usually
called purchasing clerks, they will perform many tasks related to
ordering goods and supplies for a company. They track the arrivals of
purchases making sure of the delivery date and that it is the correct
order.
Automation is a huge part of this occupation. All orders
for purchases can be placed electronically. However, not all companies
have automation, so the duties of the procurement clerk are still
unchanged in many small companies.
Procurement clerks will
perform many tasks. Some clerks only have clerical functions, but
others, particularly at small-sized companies, wear a lot of hats. They
need to determine what product is left in inventory then search
catalogs or go to the Internet to find suppliers to fill their orders.
They might also prepare invitation-to-bid forms. Interviewing potential
suppliers by telephone to check on any prices and specifications can be
a daunting task, but they can handle this with ease. After all that leg
work the company’s approval is needed, then clerks will prepare and
mail purchase orders and enter them all into the computer system.
Procurement
clerks help keep track of all the orders and then determine the causes
for any delays. If the vendor has questions, clerks are there to answer
them and resolve any problems the vendors might have. When the shipment
does arrive, procurement clerks check the purchase order with the
incoming shipment, making sure everything matches; they have to notify
the vendors when any invoices are not received; and definitely verify
that the bills will match all the purchase orders that they sent out.
Most
purchasing departments, in small companies, take on the responsible of
overseeing the company’s inventory control system. Procurement clerks
will monitor the in-house inventory movement and also complete any
needed inventory transfer forms for accounting purposes. They will keep
inventory spreadsheets updated and in order and then place orders when
any materials on hand are insufficient.
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